DCS & Licencing


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Overview

Features of Filing Clerk - Page 3

DCS - Document Content System
is a software system that controls the granting of version numbers to versions of a document and for controlling the life-cycle status of a document. Such as drafting, reviewing, approved, published, withdrawn.
Each document version is individually recorded and can be recalled even after it has been superseded.

DCS Security Features
User Identification	Automatic – uses network Log-in Name
User Access	Users require specific permission to view the Version data
Document Signatures	Users require specific permission to “sign” documents

DCS Subsystem (Version Control)
Document Sources	Disk File
File Type	Any
Storage Format	Stored as original Document format,
	Each version stored separately
	Stored as read-only – any changes must be stored as a new version.
Accessability	All document instances are separately accessible
Operations	New
	Book-in
	View
	Book-out
	Set Version
Document data forms	Document summary
	Document Properties and History
	View original document
	State Correction
Document Reports	Document Version Details & History
Document Reports	Life Cycle Details

Document Life Cycles
Life cycle definitions	user defined
Security	Definable only by administrator

Document Data Filters
Impromptu filters are available on:	Any word in Title
	Reference Number
	Action
	Date Range
	Project Folder
	User
Interaction with Original Creating Program	Program auto Started on Book-out or View