This application was produced previously as a custom solution for the client . It is not available as an off-the shelf item, but a similar solution could be produced for your company. Ask us about a quotation.

Correspondence Database

This simple database captures information about incoming and outgoing mail and assigns each to the appropriate “Project File”.

Capturing information about incoming and outgoing mail and making records in the appropriate project “files”. This system was used as an electronic index to the files of paper documents.

In many businesses, the loss of a single item of correspondence about contractual matters can be a major catastrophe, or at least can cause huge amounts of work in identifying the exact nature and scope of contract variations etc. 

A database of correspondence is merely the first step in a document management system, a database that records all of the documents associated with a project, not just the mail, but also e-mail, faxes, computer documents, spreadsheets, together with notes made about conversations, all of the company’s documents that track changes, defects and repairs, etc., etc., etc…

Bent Tree Systems also produces a complete document management system (see Filing Clerk)